Office and administration
Executive Assistant Resume Example
This page shows a full resume for an executive assistant with 9 years of administrative experience. She supports the chief executive officer (CEO) and a leadership team of 6 at a logistics company with 1,200 employees. Use it as a guide for your own resume.
Under the example, you find summary examples for three career stages, and strong bullet points for C-suite support. You also find the skills and certifications that employers ask for, and the keywords that applicant tracking systems (ATS) look for.
Updated
The job in numbers (US)
1.5 times the median for all jobs.
- Executive Assistant$76,590
- All jobs in the US$50,980
- Jobs
- 489,300 jobs (2025)
- Job outlook
- Little or no change (2025–35)
- Typical education
- High school diploma; several years of administrative experience
Source: US Bureau of Labor Statistics, Occupational Outlook Handbook. Median pay: $76,590 per year (May 2025).
Full executive assistant resume example
The example uses the free LaTeX template. The person, the employers, and the numbers are fictional.
Renee Whitfield
Executive Assistant to the CEO | C-Suite and Board Support
renee.whitfield@example.com · (555) 016-7742 · Indianapolis, IN, US
Summary
Executive assistant with 9 years of administrative experience, 7 of them at the executive level. Support the CEO and a 6-person leadership team at a logistics company with 1,200 employees: 3 calendars, about 70 trips a year, and 4 board meetings a year. Wrote a travel policy that cut the average cost per trip by 18% in 2025. Certified Administrative Professional (CAP) and Microsoft Office Specialist: Excel Expert.
Experience
Third-party logistics company with 1,200 employees, 14 warehouses, and $480 million in annual revenue.
- --Manage the calendars of the CEO, the CFO, and the COO: about 45 meetings a week across 3 time zones.
- --Plan about 70 domestic and international trips a year; wrote a travel policy in SAP Concur that cut the average cost per trip by 18% in 2025.
- --Coordinate 4 board meetings a year for 9 directors: agendas, board books in Diligent Boards, travel, and first drafts of the minutes.
- --Track the $1.2 million executive office budget and reconcile 3 corporate cards each month; close every expense report within 5 business days.
- --Planned the 2025 leadership summit for 140 managers over 2 days; finished $12,000 under the $210,000 budget.
Physician practice group with 400 employees and 22 clinics.
- --Supported the COO and 2 vice presidents with calendars, travel, expense reports, and about 120 emails a day.
- --Built a SharePoint tracker for action items from leadership meetings; on-time completion rose from 62% to 88% in 9 months.
- --Prepared the slide deck for 12 monthly operations reviews a year from data that 22 clinic managers sent.
- --Coordinated the move of the 26-person executive office to a new building over 1 weekend; no staff member lost a workday.
- --Arranged 3 off-site strategy meetings a year for up to 30 leaders, including venues, catering, and travel.
Commercial insurance agency with 14 agents.
- --Scheduled about 60 client meetings a week for 14 agents in Outlook.
- --Updated about 200 policy records a week in the agency management system, with an error rate under 1% in quality audits.
- --Managed 5 office vendor contracts and cut supply costs by 9% in 2018.
- --Answered about 50 calls a day at the front desk and greeted all office visitors.
Education
Skills
Certificates
How to write a executive assistant resume summary
Write 3 or 4 sentences. Start with your title and years of experience. Then name the level of the executives you support, the company size, and your scope in numbers. Add one result, such as a cost cut or a project. End with your certifications.
- 1Title and years of experience
- 2Setting and scope
- 3One result with a number
- 4Certifications or licenses
Executive assistant with 9 years of administrative experience, 7 of them at the executive level. Support the CEO and a 6-person leadership team at a logistics company with 1,200 employees: 3 calendars, about 70 trips a year, and 4 board meetings a year. Wrote a travel policy that cut the average cost per trip by 18% in 2025. Certified Administrative Professional (CAP).
Administrative assistant with 4 years of experience who supports a regional vice president and a sales team of 22. Manage the vice president's calendar and plan about 30 trips a year. Organized 2 national sales meetings for 180 people within budget. Microsoft Office Specialist: Excel Expert.
Senior executive assistant with 14 years of experience who supports the founder and CEO of a 3,000-employee software company. Run the CEO's office of 3 assistants, prepare materials for 5 board meetings a year, and track 40+ company priorities in a weekly report. Led the logistics for a $90 million acquisition close under a confidentiality agreement.
Executive Assistant resume bullet points
Begin every bullet with a verb. Use the present tense for the executive that you support now and the past tense for earlier jobs. Add one number to each bullet: executives, meetings, trips, attendees, or dollars. Put the bullets about your executive and the board first, and put routine office tasks last.
Weak
Managed calendars.
Strong
Manage the calendars of the CEO, the CFO, and the COO: about 45 meetings a week across 3 time zones.
Weak
Booked travel for executives.
Strong
Plan about 70 domestic and international trips a year; wrote a travel policy that cut the average cost per trip by 18% in 2025.
Weak
Helped with board meetings.
Strong
Coordinate 4 board meetings a year for 9 directors: agendas, board books in Diligent Boards, travel, and first drafts of the minutes.
Weak
Handled expense reports.
Strong
Reconcile 3 corporate cards each month in SAP Concur and close every expense report within 5 business days.
Weak
Planned company events.
Strong
Planned a 2-day leadership summit for 140 managers and finished $12,000 under the $210,000 budget.
Use only numbers that are true. If you do not know an exact number, give a range or a frequency, such as “10–15 per day”. Do not put the names or private details of patients, clients, or students in a bullet.
Skills for a executive assistant resume
Job skills
- Calendar management
- Travel planning
- Board meeting support
- Meeting minutes
- Expense reports and reconciliation
- Budget tracking
- Event planning
- Correspondence drafting
- Records management
- Vendor management
People skills
- Discretion with confidential information
- Clear written communication
- Prioritization of competing requests
- Follow-up on open action items
- Composure when plans change
- Professional contact with executives and board members
Software and tools
- Microsoft Outlook
- Microsoft Excel
- Microsoft PowerPoint
- Google Workspace
- SAP Concur
- Zoom
- Slack
- Diligent Boards
Certifications and licenses
No license is required for this job. Put certifications in a separate section with the full name, the abbreviation, the issuer, and the year. If a certification is in progress, write the month that you expect to finish. Put software certifications, such as Microsoft Office Specialist (MOS), in the same section.
- Certified Administrative Professional (CAP)
- Optional. The International Association of Administrative Professionals (IAAP) gives it after an exam. Write "CAP, IAAP" and the year.
- Microsoft Office Specialist (MOS)
- Optional. The Expert level in Excel or Word shows advanced skill. Write the exact certification name, such as "Microsoft Office Specialist: Excel Expert".
- Certified Associate in Project Management (CAPM)
- Optional. The Project Management Institute (PMI) gives it after an exam. It helps when your executive gives you projects, such as an office move or a new software system.
- Certified Meeting Professional (CMP)
- Optional. The Events Industry Council gives it. It helps if you plan large meetings or conferences for your executive.
ATS keywords for a executive assistant resume
An applicant tracking system (ATS) is the software that employers use to collect and sort applications. Recruiters search it for words from the job posting. Job postings for this role often use the words below. Use a word only when it is true for you.
- calendar management
- travel arrangements
- executive support
- C-suite
- board meetings
- expense reports
- confidential information
- Microsoft Office
- Outlook
- Excel
- PowerPoint
- SAP Concur
- meeting minutes
- event planning
- vendor management
- budget tracking
- gatekeeping
- project coordination
- discretion
- Google Workspace
Which of these words does your resume have? Paste a job description, and PDF CV shows the match.
Check your resumeTips for a executive assistant resume
Write who you support in the title
Write "Executive Assistant to the CEO" or "Executive Assistant to 3 Vice Presidents", not only "Executive Assistant". The level of the executive tells the reader the level of the work. Add the company size and type in one short line under the title.
Give your scope in numbers
Write the number of executives, calendars, meetings per week, trips per year, and the size of the budget that you track. These numbers let a reader compare you with other applicants. Put them in your summary and in your first bullets.
Show discretion with facts
Almost every posting asks for discretion, but the word alone proves nothing. Name the type of confidential work you do, such as board materials, executive pay files, or a merger project. Do not name the deal or the people.
Add one or two projects
Routine tasks show that you can do the job. A project shows what you add to it. Write one or two projects with a result, such as a new travel policy, an office move, or a leadership summit under budget.
Use the software names from the posting
Write the exact tools that you use: Microsoft 365 or Google Workspace, SAP Concur, Zoom, and any board portal. If the posting says "Concur" and "Outlook", use the same words, because an applicant tracking system looks for them.
Frequently asked questions
How do I write an executive assistant resume with no experience?
Most employers want several years of administrative experience before they hire an executive assistant. If you do not have it, apply for administrative assistant or office coordinator jobs first. If you have related work, such as hospitality or event work, put the scheduling, travel, and confidential tasks first.
How is an executive assistant resume different from an administrative assistant resume?
This resume is about one or a few leaders, so it names the level of each executive first. It shows the decisions that you make for them: which meetings to accept, which trips to book, and which papers go to the board. Routine office tasks, such as phones and supplies, go last or stay off the page.
What certifications should an executive assistant put on a resume?
No certification is required. The Certified Administrative Professional (CAP) from IAAP and the Microsoft Office Specialist (MOS) Expert level are common optional ones. If you plan large meetings for your executive, the Certified Meeting Professional (CMP) also helps. Write each one with the issuer and the year.
Should I name my executive on my resume?
Write the title, not the person: "Executive Assistant to the CEO". The name of the executive adds little and can be a privacy problem. Give the name when the employer asks for references, and only with the permission of the executive.
Should an executive assistant resume have an objective?
No. A hiring manager wants to know whom you support now and at what level, and an objective does not say that. Open with a summary that names your executives, the company size, and one project with a result.
More resume examples
Make your own executive assistant resume stronger
Import your resume, compare it with this example, and match it to the job that you want.
Import your resumeNo resume yet? Start from this example.